1. Who we are
The controller of your personal data is KNOWLYTICA PROSTA SPÓŁKA AKCYJNA, Wrocław, Poland, KRS 0001170466, NIP 8971953267 ("we"). Write to [email protected] about anything in this policy.
2. What we collect
- Account: your e-mail address and name, from the sign-in service.
- Company profile for a fit read: your company website, country, technology readiness level (TRL), and anything else you add (sector, size, the funding you look for).
- Uploads: a non-confidential pitch deck or other document you choose to upload, and anything we read from your company website.
- Your use of the service: saved searches, saved calls, alert settings, and the calls you open.
- Technical data: IP address, browser and time of each request, in server logs.
- Messages: what you write to us, and any request to stop contacting you.
Browsing grants needs no account and we keep no profile of anonymous visitors beyond server logs.
3. Why we use it, and on what basis
| Purpose | Legal basis (GDPR) |
|---|---|
| Running your account, saved searches and e-mail alerts | Contract, art. 6(1)(b) |
| Preparing your fit read: reading your website and deck, matching them against open calls | Contract, art. 6(1)(b) |
| Our team reviewing your profile, website and uploads to check and improve matches, and to see whether our paid plans or expert services could help you | Contract, art. 6(1)(b), and our legitimate interest in a reliable service, art. 6(1)(f) |
| Our team contacting you by e-mail or phone, after a fit read or when you leave your e-mail, about funding that fits you and how our paid plans or expert services could help you apply | Our legitimate interest in offering services that match what you asked us to look at, art. 6(1)(f) |
| Introducing you to a partner grant consultancy | Only when you ask us to, art. 6(1)(a) |
| Security, abuse prevention, fixing faults | Legitimate interest, art. 6(1)(f) |
| Invoices and accounting, once paid plans start | Legal obligation, art. 6(1)(c) |
You can tell us to stop contacting you at any time: reply "stop" to any message or write to [email protected], and we stop at once. Objecting does not change the free service.
4. AI
We use Claude, an AI model by Anthropic, to read call documents, your company website and your uploads, and to match them. Anthropic processes this data for us under its commercial terms, which do not allow it to train models on it. The AI suggests; it takes no decisions that have legal or similarly significant effects on you.
5. Uploads and confidentiality
Upload only material you would show an investor or partner without a non-disclosure agreement: no trade secrets, unpublished results you need to protect, or other people's personal data. Uploads are read by the AI and may be read by our team, who are bound to confidentiality. We never publish or sell them, and share them only with the processors in section 6 and, if you ask, a partner consultancy.
6. Who receives your data
- Hetzner Online GmbH (Germany): servers and database.
- Anthropic PBC (USA): AI processing.
- Resend (USA): sending e-mail alerts and messages.
- Cloudflare, Inc. (USA): network delivery and protection of the website; it sees your IP address and the pages you request.
- Firecrawl and Bright Data: fetching public web pages, including the company website you give us.
- A payment provider, once paid plans start; we will name it here before then.
- A partner grant consultancy, only when you ask us to introduce you; we name the partner first.
Where data goes outside the European Economic Area, the transfer relies on the EU-US Data Privacy Framework or the European Commission's standard contractual clauses; ask us for a copy. We do not sell personal data.
7. How long we keep it
- Account, profile and saved items: until you delete your account, then up to 30 days in backups.
- Uploads: until you delete them or your account; we delete them after 24 months without a sign-in.
- Server logs: up to 12 months.
- Requests to stop contacting you: for as long as we need them to keep honouring them.
- Invoices: 5 years from the end of the year they were issued, as tax law requires.
8. Your rights
You can ask us to show, correct, delete, restrict or hand over your data, and object to processing based on our legitimate interest. Write to [email protected]; we answer within a month. You can also complain to the Polish data protection authority, Prezes Urzędu Ochrony Danych Osobowych (uodo.gov.pl).
9. Cookies
We set one cookie, needed to keep you signed in. We use no analytics or advertising cookies, so there is nothing to accept or refuse. If that changes, we will ask first.
10. Changes
We will post changes here and e-mail account holders about material ones before they take effect.